How does a dedicated mobile app improve wholesale Order-to-Cash (OTC)?

DistroFlow360 replaces manual phone and email slips (which average a 3%-7% error rate) with 100% digital capture, real-time inventory allocation, instant payment clearance, and automated route manifesting.

How does DistroFlow360 integrate with Xero?

DistroFlow360 maintains a 2-way sync with Xero, automatically posting invoices, updating payment receipts, and running real-time 30+ day credit limit checks during customer checkout.

Does DistroFlow360 handle catchweight scale pricing?

Yes, DistroFlow360 supports dual-unit catchweight pricing, allowing customers to order in cases while drivers input exact scale weights (kg) upon delivery to recalculate final invoices.

How does the Invalid Deduction Defense Shield work?

DistroFlow360 generates an automated audit pack combining time-stamped GPS coordinates, receiver photos, and touch signatures attached to the Xero invoice to refute short-shipment buyer chargebacks.

Wholesale Trade Registration

Apply for a trade credit account or instant buyer profile

Buyer Application Form

Fill in your business details below to get started.

Back to Login

Credentials

Business

Delivery

Terms & Review

Business Contact Email *

Mobile Phone (For WhatsApp / SMS Alerts) *

Account Password *

Account Entity Type *

🏢 Registered Business Account 👤 Individual Private Buyer

First Name *

Last Name *

Role / Job Title (Optional)

Registered Business Name * (Type to search existing companies)

Trading Name (Store / Outlet Name) *

Industry Classification *

VAT / Tax Registration Number (Optional)

Physical Delivery Address *

City / Suburb *

Province *

Delivery Instructions / Gate Code

Desired Payment Account Method *

I agree to the Terms & Conditions and confirm authority.

Avolands

Place Order My Orders Feedback

John Doe john@example.com

Green Dot

Green Box

Fresh & firm avocados, perfect for slicing

From R120

Orange Dot

Orange Box

Ripe avocados, ready to eat in 1-2 days

From R135

Red Dot

Red Box

Perfectly ripe, ready to enjoy today

From R150

Order Details

Order Date

Delivery Date *

Add Items to Order

Box Type

Size

Quantity

Your Order Items

No items added yet. Select boxes above to add to your order.

Order Summary

Total Items: 0 boxes

Subtotal: R0.00

VAT (15%): R0.00

VIP Tier Discount: -R0.00

Points Redemption: -R0.00

Admin Discount (R):

Total Amount: R0.00

My Order Log (Detailed Report)

Date	Order ID	Items	Subtotal	VAT	Total	Delivery Date	Status

Dashboard Overview

System metrics and performance

Total Revenue

R0.00

12% vs last month

Total Orders

0

8% vs last month

Replacement %

0%

2% improvement

Pending Orders

0

Requires fulfillment

Geographic Sales & Route Dispatch Command

Real-time territory analytics, driver routes & AI delivery optimization

Revenue Intensity

Low

High

Total Revenue

R0.00

Total Orders

0

Active Clients

0

Top Province

—

Province Rankings

Weekly Order Trends

Recent Replacements

View All

User Management

Manage system access and roles

User	Client ID	Linked Customer	Role	Actions

Client Management

Manage customers and synchronize with Route Planner

Onboard Clients (CSV)

ID	Name	Route	Address	Discount	Status	Actions

Pricing & Products

Manage product catalog and pricing rules

Product	Type	Weight / Price Options	Actions

Order ID	Client	Order Type	KG	Qty	Order Date	Delivery Date	Status	Actions

Reports & Analytics

Comprehensive business performance and operational insights

Avg. Order Value (AOV)

R0.00

Delivery Success

0%

Avg. Quality Rating

0.0

Loyalty Discount Impact

R0.00

Revenue Over Time

Sales by Product Category

Top 10 Customers

Customer	Orders	Total Spent

Geographic Density (by Province)

Stock Velocity (Items/Day)

Payment Status Summary

Master Order Log (Operational Report)

Filters apply to everything above & below

Date	Order ID	Client Name	Suburb	Province	Address	Phone	Total	Invoice#	Payment	Status

Advanced Analytical Reports

Loyalty Contributions

Historical aggregation of all Admin-issued discounts.

Client ID	Customer Name	Lifetime Discount (R)

Inventory & Stock Replenishment Hub

Track live stock across all units, manage suppliers, automate reorders, mass upload stock, and inspect goods inward

Inventory: Deactivated

Total Stock on Hand

0 Units

Stock Valuation (At Cost)

R0.00

Low Stock Alerts

0 SKUs

Out of Stock

0 SKUs

Stock Filter:

Product Name / Variant	SKU	Barcode / GTIN	UOM	Current Stock	Cost Price (R)	Selling Price (R)	Margin	Min Safety Stock	Reorder Target	Suggested Reorder	Actions

Tenant Management

Create, manage, and monitor tenants across the platform

Omnichannel Marketing & QR Code Hub

Share auto-generated QR codes and direct links across Web, WhatsApp, and Telegram for marketing flyers, invoices, and vehicle decals

WhatsApp AI Ready Telegram AI Ready

Web Ordering Portal

Self-Service Registration & Catalog

Direct buyers to your branded web app to browse products and submit 30-day trade account applications.

Direct Registration Link

Download Web QR (PNG)

WhatsApp AI Order Bot

24/7 Conversational AI Ordering

Customers scan to open WhatsApp with a pre-filled prompt to chat with your automated AI ordering bot.

WhatsApp Deep Link

QR (PNG) Test Bot

Telegram AI Order Bot

Instant Cloud Messenger Intake

Buyers scan to launch the Telegram bot pre-configured to your tenant account with instant order confirmation.

Telegram Deep Link

QR (PNG) Test Bot

🖨️

Omnichannel Marketing Print Best Practices

Print these high-resolution QR codes directly onto your Delivery Notes, Box Labels, Vehicle Decals, and Countertop Wobblers to let buyers order instantly via their preferred app.

Natural Language Analytics Studio

AI Data Copilot & Custom Reporting

Interrogate your wholesale data in plain English. Generate charts, pivot tables, and Excel sheets instantly.

Try asking:

Pinned Custom Dashboards & Saved Reports

No pinned reports yet. Type a question above and click "Save to Dashboard".

System Settings

Manage application features and third-party integrations

Inventory Management

Track stock levels, record wastage, and prevent ordering of out-of-stock items.

Inactive

Route Planner Integration

Automatically sync new orders to the Avolands Route Planner for delivery scheduling.

Inactive

Delivery Signatures

Require digital signatures from receivers when drivers complete deliveries. Signatures are stored for 90 days.

Inactive

Developer Mode / Cloud Sync

Manual trigger for database synchronization and cache clearing.

Regional Warehouses & Fulfillment Depots

Multi-Depot Routing

Configure regional dispatch hubs, GPS origin coordinates, and delivery zones for automatic route optimization.

Depot Name & Address	Country	GPS Origin Coords	Delivery Zones	Dispatch Contact	Actions
Loading warehouses...

Accounting Software Integration Hub

Automate 2-way tax invoice creation, debtor accounts, and financial ledger sync.

Inactive

Select Accounting Platform

Xero OAuth 2.0 Cloud Sync

Automatically creates official Tax Invoices in Xero upon order submission and syncs contact details.

Status: Ready to connect

Intuit QuickBooks Online (QBO) Sync

Syncs wholesale customer sales receipts, catchweight line items, and VAT ledgers with QuickBooks.

QBO Realm ID / Company ID

Intuit Client ID

Intuit Client Secret

Environment:

Sage Business Cloud Accounting (Pastel)

Direct integration for South African Sage Pastel accounts and distribution ledgers.

Sage Company ID

Sage API Key / Subscription Key

Zoho Organization ID

Zoho Auth Token / API Key

FreshBooks Account ID

FreshBooks API Bearer Token

Export all dispatched orders into an ERP-compatible General Ledger CSV journal format.

Payment Gateway Hub (Multi-Provider)

Accept online payments across South Africa & global markets via cards, Instant EFT, and digital wallets.

Inactive

Select Active Payment Gateway

Merchant ID

Merchant Key

Passphrase (leave empty for sandbox)

Environment: 🧪 Sandbox

Stripe Global Payment Infrastructure

Enables multi-currency wholesale credit card processing, Apple Pay, and Google Pay worldwide.

Stripe Publishable Key (pk_...)

Stripe Secret Key (sk_...)

Default Billing Currency

Stripe Webhook Secret (whsec_...)

Paystack Multi-Channel Gateway

Fastest-growing payment processor across South Africa, Nigeria, Ghana, and Kenya.

Paystack Public Key (pk_...)

Paystack Secret Key (sk_...)

Currency

Ozow Site Code

Ozow Private Key

Ozow API Key

Email Settings

Configure sender email for delivery confirmations and invoices.

Inactive

WhatsApp Business API

Automate order intake from WhatsApp messages via Meta Cloud API.

Inactive

Wholesale WhatsApp Order Intake Number

Enter your official company WhatsApp number. Customers will message this number to place orders via AI.

WhatsApp Business Phone Number

WhatsApp Payment Enforcement

Control whether WhatsApp buyers must pay upfront via PayFast before their order is confirmed and scheduled for delivery.

Client ↔ WhatsApp Mapping

Link customer cell numbers to their client accounts for instant buyer recognition.

Telegram Bot API

Automate order intake from Telegram messages with instant AI processing.

Inactive

Telephonic Orders (AI Voice Bot)

Accept orders via phone calls using Google Dialogflow CX AI agent.

Inactive

Activation Required

This feature has underlying usage costs. Contact Avolands support to receive your unique activation code.

WhatsApp Order Entry

Quickly enter orders received via WhatsApp into the system

New WhatsApp Order

Customer

Order Items

Click products above to add items

Delivery Date

Payment

Original WhatsApp Message

Subtotal: R0.00

Discount: -R0.00

VAT (15%): R0.00

Total: R0.00

Recent WhatsApp Orders

Date	Order ID	Client	Total	Status
No WhatsApp orders yet

0 Today

0 This Week

0 All Time

New Telegram Order

Customer

Order Items

Click products above to add items

Delivery Date

Payment

Telegram Message / Chat Reference

Subtotal: R0.00

Discount: -R0.00

VAT (15%): R0.00

Total: R0.00

Recent Telegram Orders

Date	Order ID	Client	Total	Status
No Telegram orders yet

0 Today

0 This Week

0 All Time

Active Flash Promos

Points in Circulation

Spendable Point Value

VIP Tier Accounts

Per-Product Flash Sales & Promo Discounts

Toggle promotional discounts on specific inventory items. Automatically updates Customer View, WhatsApp, and Telegram catalogs.

Product / Variant	Standard Price	On Promo?	Discount %	Promotional Price	Schedule (Start → End)	Badge Text	Action

Customer Portal Announcement & Promo Ribbon Banner

Configure the sticky announcement bar displayed across the top of the Customer Portal.

Live Banner Preview:

Enable Sticky Announcement Ribbon

Target Audience

Banner Announcement Text (Emojis Supported)

Sitewide Coupon Code (Optional)

Coupon Discount Percentage (%)

Start Date

End / Expiry Date

B2B Customer Loyalty Program & VIP Tier Matrix

Fully customize your reward conversion ratios, redemption rules, and automatic VIP tier discount perks based on your profit margins.

Enable Customer Loyalty & Points Program Points are credited automatically when orders are delivered/paid.

Conversion & Redemption Ratios

Spend per 1 Point Earned (R) Default: R10 spent = 1 point

Points required for R1.00 Discount Default: 2 points = R1.00 off

Minimum Points Required to Redeem Prevents trivial micro-redemptions

Max Order Discount from Points (%) Caps points usage to protect margins

VIP Tier Thresholds & Automatic Perks

🥉

Bronze Tier

Point Threshold

Auto Order Discount (%)

Default baseline for all trade clients

🥈

Silver Tier

Point Threshold

Auto Order Discount (%)

Unlocks 5% automatic cart discount

🥇

Gold Tier

Point Threshold

Auto Order Discount (%)

Unlocks 10% discount + priority morning slot

💎

Platinum Tier

Point Threshold

Auto Order Discount (%)

Unlocks 15% discount + dedicated dispatch line

Customer Loyalty Points Ledger & VIP Leaderboard

View customer point balances, VIP tiers, and issue manual bonus point adjustments.

Client Name	Client ID	Account Type	VIP Tier	Points Balance	Spendable Value	Manual Adjustment

Delivery Day Not Available

Choose Payment Method

Complete WhatsApp Order Payment

Avolands

Welcome Back

Wholesale Trade Registration

Buyer Application Form

Drag Map or Click to Pin Delivery Location

Place Your Order

Green Box

Orange Box

Red Box

Order Details

Add Items to Order

Your Order Items

Order Summary

My Orders

My Order Log (Detailed Report)

Order Feedback

Dashboard Overview

R0.00

0

0%

0

Geographic Sales & Route Dispatch Command

R0.00

0

0

—

Province Rankings

Weekly Order Trends

Recent Replacements

User Management

Client Management

Pricing & Products

All Orders

Reports & Analytics

R0.00

0%

0.0

R0.00

Revenue Over Time

Sales by Product Category

Top 10 Customers

Geographic Density (by Province)

Stock Velocity (Items/Day)

Payment Status Summary

Master Order Log (Operational Report)

Advanced Analytical Reports

Loyalty Contributions

At-Risk Clients

Volume Trajectory Analyzer

Inventory & Stock Replenishment Hub

Inventory Tracking Module Inactive

0 Units

R0.00

0 SKUs

0 SKUs

Supplier & Grower Directory

Stock Replenishment Purchase Orders (POs)

Stock Movement Audit Logs

Tenant Management

Omnichannel Marketing & QR Code Hub

Web Ordering Portal

WhatsApp AI Order Bot

Telegram AI Order Bot

Omnichannel Marketing Print Best Practices

AI Data Copilot & Custom Reporting

Report Output

System Settings

Inventory Management

Route Planner Integration

Delivery Signatures

Developer Mode / Cloud Sync

Regional Warehouses & Fulfillment Depots

Accounting Software Integration Hub

Payment Gateway Hub (Multi-Provider)

Email Settings

WhatsApp Business API

Wholesale WhatsApp Order Intake Number